TERMS OF USE 

Deep Roots Apotheke & Clinic LLC

Effective Date: April 3, 2026
Last Updated: April 3, 2026

1. INTRODUCTION AND ACCEPTANCE

These Terms of Use ("Agreement" or "Terms") constitute a binding legal agreement between Deep Roots Apotheke & Clinic LLC, doing business as Deep Roots School of Foraging & Herbal Medicine ("Company," "we," "us," or "our"), and any individual or entity accessing, browsing, or using the Company's website, online services, courses, educational programs, subscription services, events, and all related products and services (collectively, "Services").

By accessing the Company's website or using any Services, you acknowledge that you have read, understood, and agree to be bound by these Terms, the Company's Privacy Policy, Cookie Policy, and any other terms or policies incorporated by reference. If you do not agree to these Terms, you are prohibited from using the Services.

These Terms apply to all users, regardless of whether they are registered account holders, course students, event attendees, or casual website visitors.

2. MODIFICATION OF TERMS

The Company reserves the right to modify these Terms at any time. Changes to the Terms will be effective upon posting to the website, with the "Last Updated" date revised accordingly.

Users' continued use of the Services following posted changes constitutes acceptance of the revised Terms. For material changes, the Company may provide notice by email or prominent website notice.

If you do not accept the modified Terms, you must discontinue use of the Services.

3. ELIGIBILITY AND ACCOUNT REGISTRATION

3.1 Eligibility Requirements

By using the Services, you represent and warrant that:

• You are at least eighteen (18) years of age (or the age of majority in your jurisdiction)

• You have the legal capacity to enter into this Agreement

• You will comply with all applicable laws and regulations in your jurisdiction

• You are not prohibited by law from accessing or using the Services

• You have not been previously suspended or banned from using the Services

3.2 Registration Information

If you create an account, you agree to:

• Provide accurate, current, and complete information

• Maintain the accuracy and completeness of your account information

• Immediately notify the Company of any changes to your account information

• Update your information through your account settings

The Company is not responsible for any consequences resulting from inaccurate or incomplete information provided during registration.

3.3 Account Security

You are solely responsible for:

• Maintaining the confidentiality of your username and password

• All activities occurring under your account

• Immediately notifying the Company of any unauthorized access or security breach

The Company is not liable for unauthorized access to your account if you fail to protect your credentials. You agree to log out of your account at the end of each session, particularly on shared devices.

3.4 Suspension or Termination of Account

The Company reserves the right to suspend or terminate your account and deny access to the Services at any time, for any reason or no reason, including but not limited to:

• Violation of these Terms

• Illegal activity or suspected illegal activity

• Fraudulent activity or suspected fraud

• Violation of Company policies

• Inactivity for extended periods

• Non-payment of fees

The Company is not obligated to provide notice prior to suspension or termination, though the Company may provide notice when commercially feasible.

4. EDUCATIONAL SERVICES AND COURSES

4.1 Nature of Educational Services

The Company offers online and in-person educational courses and programs in herbal medicine, foraging, and related subjects, including:

• Advanced Medicine Making Course (AMMC)

• Herbal Medicine Monthly Subscription (HMMS)

• Kitchen Medicine

• Southeastern Foraging Conference (SEFC)

• Workshops, seminars, webinars, and other educational events

• Consultation services and herbal guidance

• Other educational products and services

4.2 Enrollment and Access

• Enrollment in courses constitutes acceptance of these Terms and the specific course terms and conditions

• Access to course materials is provided for the duration specified at the time of purchase

• The Company grants you a limited, non-exclusive, non-transferable license to access course materials for personal, educational purposes only

• Course access may terminate upon course completion, expiration of the subscription period, or cancellation of enrollment

4.3 Course Materials and Intellectual Property

• All course materials, including but not limited to lectures, videos, documents, images, audio recordings, and written content, are the exclusive property of the Company or licensed to the Company

• Course materials are provided for your personal educational use only

• You may not reproduce, distribute, transmit, modify, adapt, translate, reverse engineer, or create derivative works from course materials without prior written permission from the Company

• You may not share login credentials, course access, or materials with third parties

• Unauthorized sharing, distribution, or commercial use of course materials constitutes copyright infringement and may result in legal action

4.4 Course Schedule and Changes

• The Company reserves the right to modify course schedules, content, instructors, or format at any time

• The Company will provide notice of material changes when commercially feasible

• The Company is not liable for changes to scheduled content or format, including postponement or cancellation of courses

• Cancellation of courses due to insufficient enrollment, instructor illness, or other unforeseen circumstances may result in refunds or alternative course offerings

4.5 Recording and Broadcasting

• Students may not record, photograph, or video/audio record any part of courses, live sessions, or events without prior written permission from the Company

• Unauthorized recording or broadcasting of course content is prohibited and constitutes copyright infringement

• The Company may record sessions for archival, educational, or promotional purposes

• Use of recordings by the Company is governed by the Privacy Policy and this Agreement

4.6 Certificates and Credentials

• Course completion certificates are issued upon successful completion of course requirements as specified by the Company

• Certificates indicate completion of the course but do not constitute a license, credential, or professional qualification

• The Company reserves the right to revoke certificates if it is discovered that a student engaged in academic dishonesty, fraudulent conduct, or violation of these Terms

• Certificates are provided in electronic format unless otherwise specified

4.7 Refund and Cancellation Policies

• Refund policies are specified in the course description or enrollment agreement and incorporated herein by reference

• All refund requests must be submitted in writing within the timeframe specified by the Company

• Refunds will be processed within [NUMBER] business days of approval

• Non-refundable fees and charges are specified at the time of purchase

• Certain services, including but not limited to event registrations, consultations, and subscription services, may have specific or limited refund policies

For specific refund terms, refer to the course description or contact the Company at cameron@deeprootsherbschool.com.

4.8 Attendance and Participation

• Students are expected to review course materials and participate in required activities within the designated timeframe

• The Company is not responsible for technical issues that prevent course access or participation

• In-person event attendance may require advance registration and may have capacity limitations

• The Company may photograph or video record in-person events for educational, archival, or promotional purposes

5. SUBSCRIPTION SERVICES

5.1 HMMS and Recurring Billing

• The Herbal Medicine Monthly Subscription (HMMS) and similar recurring services involve automatic, recurring billing

• The subscription will renew automatically at the end of each billing period unless you cancel

• You authorize the Company to charge your payment method on a recurring basis for the subscription fee

• Renewal charges will appear on your billing statement

5.2 Cancellation of Subscriptions

• You may cancel your subscription at any time by logging into your account or emailing cameron@deeprootsherbschool.com

• Cancellations must be submitted before the next billing cycle to avoid charges

• Cancellation of subscription does not entitle you to a prorated refund for the current billing period

• Upon cancellation, you will retain access to materials through the end of the current billing period

5.3 Subscription Changes and Price Increases

• The Company may modify subscription terms, features, and pricing at any time

• Price increases will be communicated to subscribers prior to renewal

• Continued subscription following a price increase constitutes acceptance of the new price

• If you do not accept price changes, you may cancel your subscription

5.4 Failed Payments

• If a payment fails, the Company will attempt to process the payment again using the payment method on file

• If payment ultimately fails, the Company may suspend your subscription and access to materials

• You are responsible for maintaining valid payment information

• Suspended accounts may be reactivated upon successful payment of outstanding charges

6. CONSULTING AND WELLNESS SERVICES

6.1 Nature of Services

The Company may offer herbal consultation, wellness guidance, and related services through various formats, including:

• Email consultations

• One-on-one consultations

• Group consultations

• Intake and assessment services

• Protocol recommendations

6.2 Not Medical Care

• Herbal consultation, guidance, and wellness services provided by the Company are NOT medical care, medical advice, diagnosis, or treatment

• The Company does not provide medical services, and nothing in these Services constitutes the practice of medicine, nursing, or other licensed healthcare professions

• You should not rely on Company services as a substitute for professional medical care, diagnosis, treatment, or advice

6.3 Independent Professional Medical Care

• You are strongly encouraged to maintain regular relationships with licensed healthcare providers

• You should consult your physician or other licensed healthcare provider regarding any health conditions, medical concerns, or medical decisions

• You assume full responsibility for decisions regarding your health and medical care

• The Company is not responsible for any adverse outcomes, complications, or consequences resulting from use of herbal products or following herbal recommendations

6.4 Emergency Medical Situations

• In the event of a medical emergency, call 911 or go to the nearest emergency room immediately

• The Company's services are not a substitute for emergency medical care

• The Company is not responsible for delays in receiving emergency care resulting from use of Company services

6.5 Consultation Confidentiality

• Information provided during consultations is subject to the Company's Privacy Policy

• Consultations are confidential except where disclosure is required by law

• The Company may anonymize and use consultation information for educational or improvement purposes

• The Company may reference consultations in case studies or educational materials with identifying information removed

7. EVENTS AND IN-PERSON SERVICES

7.1 Event Registration

• Registration for in-person events (workshops, conferences, foraging trips, etc.) constitutes acceptance of event-specific terms and conditions

• Event registration may have specific eligibility requirements, age restrictions, or physical activity limitations

• The Company will specify any such requirements at the time of registration

7.2 Cancellation and Refund of Events

• Event refund policies are specified in the event description or registration materials

• Cancellations must be submitted in writing within the specified timeframe

• Refunds for event cancellation by attendee may be subject to cancellation fees

• If the Company cancels an event, attendees will receive a full refund or alternative event option

7.3 Liability Release for In-Person Events

• Participation in in-person events, including workshops, foraging trips, and conferences, involves inherent physical and environmental risks

• By registering for in-person events, you assume all risks associated with participation, including but not limited to injury, illness, or property damage

• You acknowledge that participation in foraging activities, outdoor events, or other physical activities may expose you to hazards, including but not limited to:

  • Uneven terrain, falls, or injuries from slips and falls

  • Exposure to weather conditions

  • Insect bites, stings, or exposure to plants

  • Plant toxicity or allergic reactions

  • Exertion-related medical events

7.4 Assumption of Risk and Release

You acknowledge that:

• You are physically capable of participating in the event

• You have disclosed any physical limitations, medical conditions, or allergies to the Company

• You assume full responsibility for your safety and well-being during the event

• You understand the inherent risks and voluntarily accept those risks

• You release the Company, its employees, agents, and affiliated parties from liability for injury, illness, damage, or loss incurred during participation

7.5 Photographs and Media

• The Company may photograph or video record in-person events for educational, promotional, or archival purposes

• By registering for an event, you consent to being photographed or recorded

• If you do not wish to be photographed or recorded, you must notify the Company in writing prior to the event

• The Company retains ownership of all photographs and recordings and may use them for promotional, educational, or commercial purposes

7.6 Conduct at Events

• You agree to conduct yourself in a professional, respectful manner at all Company events

• You agree not to engage in disruptive, harassing, threatening, or illegal behavior

• The Company reserves the right to remove you from an event for violation of conduct standards

• Removal from an event does not entitle you to a refund

8. PAYMENTS AND PRICING

8.1 Pricing

• All prices are listed in U.S. dollars unless otherwise specified

• The Company reserves the right to modify pricing at any time

• Price changes will apply to new enrollments and future billing cycles

• The Company is not responsible for currency conversion fees or charges imposed by financial institutions

8.2 Payment Methods

• The Company accepts payment through the methods specified on the website

• Payment is processed by third-party payment processors, including Infusionsoft/Keap, PayPal, Stripe, and Square

• Payment processing is subject to the terms and conditions of the payment processor

• You are responsible for providing accurate payment information

8.3 Payment Authorization

• By submitting payment information, you authorize the Company and its payment processors to process payment

• For subscription services, you authorize recurring automatic charges until cancellation

• You represent that you are authorized to use the payment method provided

8.4 Taxes

• You are responsible for calculating and paying any applicable sales tax, value-added tax, or other taxes on purchases

• The Company will collect and remit taxes as required by applicable law

• Tax-exempt entities must provide appropriate documentation

8.5 Disputed Charges

• If you believe you have been charged in error, you must contact the Company within thirty (30) days of the charge

• The Company will investigate disputes and process refunds or corrections as appropriate

• Payment processor disputes or chargebacks may result in account suspension

9. INTELLECTUAL PROPERTY RIGHTS

9.1 Company Intellectual Property

• The Company's website, Services, course materials, content, graphics, logos, images, software, source code, and all other elements are the exclusive property of the Company or licensed to the Company

• All intellectual property rights are reserved

• The Company grants you a limited, non-exclusive, non-transferable, revocable license to access the Services for personal use only

9.2 User-Generated Content

• You may submit comments, testimonials, questions, or other content through the Services ("User Content")

• By submitting User Content, you grant the Company a non-exclusive, worldwide, perpetual, irrevocable, royalty-free license to use, reproduce, distribute, modify, adapt, translate, create derivative works, and publicly display your User Content

• The Company may use User Content for any purpose, including but not limited to promotional, educational, and commercial purposes, without additional compensation or notice

• You represent that you own or have the right to grant the licenses described above

• You remain the owner of your User Content, but you grant the Company broad rights to use it

9.3 Testimonials and Success Stories

• If you provide a testimonial, success story, or case study, the Company may use your name, image, and story in promotional materials, websites, social media, and other channels

• If you do not wish your testimonial or image to be used, you must notify the Company in writing

• The Company reserves the right to decline to use any testimonial or content

9.4 Prohibited Uses

You agree not to:

• Reproduce, distribute, or transmit copyrighted materials without permission

• Modify, adapt, translate, or create derivative works

• Reverse engineer, decompile, or disassemble any software or code

• Remove or alter copyright notices, watermarks, or other proprietary markings

• Use course materials or website content for commercial purposes

9.5 Infringement Claims

If you believe the Company has infringed your intellectual property rights, you must submit a written notice to cameron@deeprootsherbschool.com, including:

• Identification of the infringing material

• Your contact information

• A statement that you believe in good faith that the use is infringing

• Your signature or electronic signature

The Company will investigate and respond to notices of alleged infringement.

10. USER CONDUCT AND PROHIBITED ACTIVITIES

10.1 Acceptable Use

You agree to use the Services only for lawful purposes and in a manner consistent with these Terms. You agree not to use the Services:

• For any illegal purpose or in violation of any applicable laws or regulations

• To transmit harmful, offensive, obscene, defamatory, libelous, or harassing content

• To impersonate or misrepresent your identity or affiliation with any person or entity

• To submit false, misleading, or deceptive information

• To engage in harassment, bullying, or discrimination

• To disrupt the normal functioning of the Services or servers

• To collect, harvest, or scrape personal information from other users without consent

• To spam, phish, or engage in other malicious activities

• To attempt to gain unauthorized access to accounts, systems, or data

• To violate the intellectual property rights of the Company or others

• To engage in any form of fraud or deceptive practice

10.2 Monitoring and Enforcement

• The Company may monitor user conduct and content for compliance with these Terms

• The Company has the right to investigate violations and take appropriate action

• The Company may disclose user information and conduct to law enforcement authorities when required by law or when the Company believes in good faith that disclosure is necessary

10.3 Termination for Violation

• The Company may terminate your account or deny access to the Services for violation of these Terms

• Termination may be immediate and without notice

• Termination does not entitle you to a refund of fees paid

11. LIMITATION OF LIABILITY

11.1 Disclaimer of Warranties

THE COMPANY PROVIDES THE SERVICES ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

• WARRANTIES OF MERCHANTABILITY

• WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE

• WARRANTIES OF TITLE

• WARRANTIES OF NON-INFRINGEMENT

• WARRANTIES OF ACCURACY, COMPLETENESS, OR RELIABILITY

• WARRANTIES THAT THE SERVICES WILL MEET YOUR REQUIREMENTS OR BE ERROR-FREE

• WARRANTIES THAT USE OF THE SERVICES WILL BE UNINTERRUPTED OR SECURE

The Company does not warrant that the Services or website will be free from errors, viruses, malware, or harmful code.

11.2 Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER THE COMPANY NOR ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS SHALL BE LIABLE FOR:

• INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES

• LOSS OF PROFITS, REVENUE, DATA, OR USE

• BUSINESS INTERRUPTION

• COST OF COVER OR SUBSTITUTE GOODS OR SERVICES

• PERSONAL INJURY OR PROPERTY DAMAGE

• EMOTIONAL DISTRESS OR REPUTATIONAL HARM

EVEN IF THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

11.3 Cap on Liability

EXCEPT WHERE PROHIBITED BY LAW, THE COMPANY'S TOTAL LIABILITY TO YOU FOR ALL CLAIMS, DAMAGES, OR LOSSES ARISING FROM OR RELATED TO THE SERVICES SHALL NOT EXCEED THE TOTAL AMOUNT PAID BY YOU TO THE COMPANY IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, OR $100, WHICHEVER IS GREATER.

11.4 Exceptions

Some jurisdictions do not allow the limitation or exclusion of certain warranties or damages. To the extent permitted by law, these limitations apply to the fullest extent possible.

12. INDEMNIFICATION

You agree to indemnify, defend, and hold harmless the Company, its officers, directors, employees, agents, successors, and assigns from and against any and all claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or related to:

• Your violation of these Terms

• Your violation of any applicable law or regulation

• Your use of the Services

• Your User Content or submissions

• Intellectual property infringement claims arising from your content or use

• Your breach of any representation or warranty made herein

• Any harm or injury caused by your conduct

13. HERBAL MEDICINE DISCLAIMER

13.1 Educational Purposes Only

All educational content provided by the Company, including courses, materials, recommendations, and information about herbs and herbal medicine, is for educational purposes only. The content is not intended to diagnose, treat, cure, prevent, or mitigate any disease or medical condition.

13.2 Not Medical Advice

Nothing in the Company's Services constitutes medical advice, medical diagnosis, medical treatment, or a recommendation for a specific course of medical action. The Company does not provide medical services or diagnosis.

13.3 Individual Health Decisions

• Health decisions are highly individual and should be made in consultation with qualified healthcare providers

• The Company makes no representations regarding the effectiveness, safety, or appropriateness of any herbal remedy or practice for any individual

• Individual responses to herbal products and practices vary significantly

• Some herbs may interact with medications or be unsafe for certain individuals

13.4 Prior Consultation

Before using any herbal remedy or following herbal recommendations:

• Consult your physician or licensed healthcare provider

• Disclose all medications, supplements, and health conditions

• Inform your healthcare provider that you are using herbal products or consulting herbalists

• Do not discontinue prescribed medications without medical consultation

13.5 Pregnancy and Nursing

• If you are pregnant, nursing, or planning to become pregnant, consult your healthcare provider before using any herbal products

• Many herbs are contraindicated during pregnancy and nursing

• The Company provides information on herbal use during pregnancy only as educational material and not as medical advice

13.6 Allergies and Sensitivities

• Many people have allergies or sensitivities to plants and herbs

• You are responsible for identifying your own allergies and sensitivities

• Allergic reactions can be serious or life-threatening

• If you experience any adverse reaction, discontinue use and seek medical attention immediately

13.7 No Liability for Health Outcomes

The Company is not responsible for any health outcomes, adverse reactions, complications, or consequences resulting from:

• Use of herbal products or remedies

• Following herbal recommendations or guidance

• Information or education provided by the Company

• Decisions made based on Company content or recommendations

14. THIRD-PARTY CONTENT AND LINKS

14.1 Third-Party Links

The Company's website and Services may contain links to third-party websites, resources, and services. The Company:

• Does not control third-party content or websites

• Is not responsible for the accuracy, legality, or appropriateness of third-party content

• Does not endorse any third-party website or content

• Is not liable for any harm resulting from access to or use of third-party websites or resources

14.2 Third-Party Services

If the Company integrates third-party services, platforms, or APIs:

• Such services are subject to the terms and conditions of the third-party provider

• Use of third-party services is at your own risk

• The Company is not responsible for the availability, quality, or security of third-party services

15. PRIVACY AND DATA PROTECTION

Your use of the Services is subject to the Company's Privacy Policy, which is incorporated into these Terms by reference. By using the Services, you consent to the collection and use of personal information as described in the Privacy Policy.

16. CONTACT AND DISPUTE RESOLUTION

16.1 Contact Information

For questions, concerns, or notifications regarding these Terms or the Services, contact:

Email: cameron@deeprootsherbschool.com
Mailing Address: Deep Roots Apotheke & Clinic LLC, Birmingham, Alabama

16.2 Resolution Process

Before pursuing legal action, you agree to attempt to resolve disputes informally by contacting the Company. The Company will attempt to resolve disputes in good faith.

16.3 Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Alabama, without regard to its conflict of laws principles. You consent to the jurisdiction and venue of the state and federal courts located in Alabama.

16.4 Arbitration and Class Action Waiver

EXCEPT FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, YOU AND THE COMPANY AGREE THAT ANY DISPUTE OR CLAIM ARISING FROM OR RELATING TO THIS AGREEMENT SHALL BE RESOLVED BY BINDING ARBITRATION BEFORE A NEUTRAL ARBITRATOR, RATHER THAN IN COURT.

ARBITRATION SHALL BE CONDUCTED UNDER THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION (AAA). THE ARBITRATOR MAY AWARD DAMAGES OR OTHER RELIEF AS PROVIDED BY LAW. YOU UNDERSTAND AND AGREE THAT:

• YOU ARE WAIVING YOUR RIGHT TO TRIAL BY JURY

• YOU ARE WAIVING YOUR RIGHT TO PARTICIPATE IN A CLASS ACTION OR CLASS ARBITRATION

• ARBITRATION PROCEEDINGS ARE CONFIDENTIAL

• DISCOVERY IS LIMITED

• APPEAL RIGHTS ARE LIMITED

• THE DECISION OF THE ARBITRATOR IS BINDING AND FINAL

Each party shall bear its own attorneys' fees and costs of arbitration, except as provided by the AAA rules or applicable law.

17. SEVERABILITY

If any provision of these Terms is found to be invalid, unlawful, or unenforceable by a court of competent jurisdiction, that provision shall be severed and the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.

18. ENTIRE AGREEMENT

These Terms, together with the Privacy Policy, Cookie Policy, and any other policies or agreements referenced herein, constitute the entire agreement between you and the Company regarding your use of the Services. These Terms supersede all prior or contemporaneous agreements, understandings, and communications, whether written or oral.

19. WAIVER

The failure of the Company to enforce any right or provision of these Terms shall not constitute a waiver of that right or provision. The Company's waiver of any breach shall not constitute a waiver of any subsequent breach.

20. SURVIVAL

Sections that by their nature should survive termination of these Terms shall remain in effect, including but not limited to:

• Intellectual Property Rights (Section 9)

• Limitation of Liability (Section 11)

• Indemnification (Section 12)

• Herbal Medicine Disclaimer (Section 13)

• Governing Law and Dispute Resolution (Section 16)

• Any payment obligations

21. CONTACT FOR LEGAL NOTICES

All legal notices, demands, or other official communications regarding these Terms or the Services must be submitted in writing to:

Deep Roots Apotheke & Clinic LLC
Birmingham, Alabama
Email: cameron@deeprootsherbschool.com

Effective as of: April 3, 2026

Last Updated: April 3, 2026

ACKNOWLEDGMENT

By using the Company's Services, you acknowledge that you have read and understand these Terms of Use, that you agree to be bound by them, and that you understand that the Company will treat your use of the Services as acceptance of these Terms.